MINUTES
STEELEVILLE AREA PUBLIC LIBRARY DISTRICT
January 18, 2010
PHYSICALLY PRESENT: Carolyn Bert, Nancy Koopman, Sherry Lindner, Cheryn Sutton
ABSENT: Mary Lynn Gerlach, Mary Tretter, Archie Wydeck
STAFF PRESENT: Christine Kamprath – Library Director
VISITORS PRESENT: None
President Sherry Lindner called the Steeleville Area Public Library District Board Meeting of January 18, 2010 to order at 7:06 p.m.
Minutes of the December 21, 2009 recessed regular Board meeting and the reconvened meeting dated December 30, 2009 were accepted.
Motion: Carolyn Bert
Second: Cheryn Sutton
Motion carried.
A note thanking the Board for her Christmas gift was received from Carol Hartman.
STANDING COMMITTEE REPORTS:
FINANCE:
Carolyn Bert presented the audit report submitted by Rice, Sullivan Co., Ltd. The library’s books were found to be in good order. Carolyn attended the second of two E-rate seminars provided by Shawnee Library System in Marion on January 14, 2010. She filed the required Form 471 on line.
LIBRARY POLICY:
None.
BUILDING AND GROUNDS:
Cheryn Sutton talked with Bob Ramsey; Mr. Ramsey advised that the floors in the Work Room and restrooms need to be stripped and waxed this summer. Cheryn will speak with Stephanie Mulholland and request that the school provide two of their custodians to help Carol Hartman with the project. The work should take two days to accomplish. The cost of the products to strip and wax the floors should be approximately $100; the school will pay for them.
Mr. Ramsey also recommended a mat be purchased to place under the chair at the Work Room computer. Christine will place an order for the mat.
Mr. Ramsey asked if there were any concerns with Carol Hartman’s performance of her custodial duties at the library. The Board unanimously agreed that Carol is doing an excellent job.
Curt Jeffers reported the library sign is ready for installation. He needs two days notice to apply the vinyl prior to installation. Archie Wydeck will be contacted to coordinate a date with Curt.
PUBLIC RELATIONS:
None.
TECHNOLOGY:
None.
PERSONNEL:
None.
TREASURER’S REPORT:
The Treasurer’s Report for the month ending December 31, 2009 was accepted as printed. Motion: Cheryn Sutton
Second: Nancy Koopman
Motion carried.
BILLS:
A motion was made to approve January’s bills as presented.
Motion: Carolyn Bert
Second: Cheryn Sutton
Motion carried.
STAFF REPORT:
Christine Kamprath, Mary Tretter, and Carolyn Bert took part in a Webinar regarding the BTOP grant for computer literacy. After learning that we must pre-spend and apply for reimbursement, the sub-committee decided to withdraw from the competition due to lack of funds to spend upfront.
Shawnee Library System, as well as other regional systems throughout the State of Illinois, has not yet received its 2009 funding from the state. All librarians, board members, and interested parties are requested to send e-mails to the Governor and the Illinois Comptroller on January 20, 2010 in an effort to get them to approve the funding.
Christine has identified four areas in which she and the Board should concentrate theirs efforts the next several months. A portion of her report will be divided into each of those areas as follows:
Betty Qualls and Christine attended a Webinar on MARC cataloging on December 30. Christine plans to go to the SPLMI (Small Public Library Management Institute) in June. We need to provide one training opportunity per employee (and two for the director) each year. Christine suggests we host a CCM (Cooperative Collection Management) meeting. All library employees can attend the meeting, thereby avoiding the need to travel. The Board advised Christine to proceed with her suggestion.
Christine advised she has purchased 110 books and has identified 50 large type books, 12 graphic books, and 25 children’s sale books she plans to buy. She continues to work through a list of core books and intends to purchase additional books in the near future. She has approximately $5,000 left to spend. Carolyn Bert requested she purchase some reference books to meet the requirements of the Per Capita Grant completed last fall.
The following steps have been taken by Christine in an effort to organize the library:
1. Posted lists of new books for patrons.
2. Created and posted list of our DVDs and VHS movies for patrons.
3. Still awaiting signage from the High School Art Classes.
4. Resources for developing acquisition principles:
a. Received a list of unsold books from the Oktoberfest Book Sale (sold 46%).
b. Working on computerizing lists of books bought in the last 3 years by type
c. Added new collection type “Mystery”; Deb is pasting stickers on books to
identify those in this collection type.
5. Starting a list of consumables: where we get items, how many to buy, etc.
6. Need to work on Maintenance Repair Schedule next meeting; Christine will put a copy in each Board member’s mail slot.
Christine has delivered an introduction to the library and the Dewey Decimal System to high school students in all eight English classes and one art class. She drafted a survey for high school students and reviewed it with Val Bohnert.
Christine met with Superintendent of Schools Stephanie Mulholland on January 4; she has arranged to have all twenty grade school teachers at the library from 1:00 to 3:00 p.m. February 26 for a Weeding Workshop. She may invite home schoolers to attend this workshop.
Christine will arrange a meeting with St. Mark’s teachers on a separate date.
Cary Myers of the Steeleville Ledger interviewed Christine on January 18.
Yvonne Eater of the University of Illinois Extension Office (the 4-H community coordinator) advised Christine she is applying for a 4-H marketing grant to develop 4-H coloring books. She asked if she could put some of the coloring books in the library if she gets the grant. Christine agreed to let her do so.
In other areas, Christine advised the Fire Marshall inspected the library on January 13 and noted the fire extinguishers need to be inspected. Jennifer Hagel will have them inspected when those at the high school are done.
Steve Johnson from Shawnee Library System came to visit on January 12. He indicated areas of concern as follows:
Our Non-Resident Fee (currently $35.00 per year) is not adequate. The fee is determined based on Property Assessed Valuation, size of family units, etc. Using the formula, Steve determined our Non-Resident Fee should be at least $40.00 annually. It was moved by Cheryn Sutton and seconded by Nancy Koopman to increase the annual Non-Resident Fee to $40.00. Motion carried.
Steve also advised we are not allowed to honor Willisville library cards because Willisville is not a public library. In addition, non-resident cards should not be issued to people whose school districts are in other libraries’ territory, i.e., people on the other side of Willisville should get their cards from Cutler. We need to check this carefully when people ask to get or renew non-resident cards.
We need to run two surveys several months apart to count the number of reference questions asked of librarians. This information is required to complete the Annual Report.
As a result of posted signs and checking every two hours, vandalism in the men’s bathroom has ceased.
The following building concerns need to be addressed as quickly as possible: installation of the bulletin board in Christine’s office, cold air rushing under the Work Room door, and cold air coming through the book drop.
OLD BUSINESS:
Carolyn Bert reported that after the last snowfall, no one shoveled the library walks. We understand the school is responsible for clearing the parking lot on school days, and the city is to do it on weekends when school is not in session. But we don’t know who is to shovel the walks. We will ask Mary Tretter to get clarification on this matter.
NEW BUSINESS:
None.
ADJOURNMENT:
Motion: Carolyn Bert
Second: Nancy Koopman
Motion carried.
The meeting adjourned at 8:28 p.m.
Respectfully submitted,
Carolyn Bert
Acting Secretary
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January 18, 2010