MINUTES

STEELEVILLE AREA PUBLIC LIBRARY DISTRICT

December 21, 2009

PHYSICALLY PRESENT:  Mary Lynn Gerlach, Nancy Koopman, Sherry                              Lindner, Cheryn Sutton, Mary Tretter

ABSENT: Carolyn Bert, Archie Wydeck

STAFF PRESENT: Christine Kamprath

VISITORS:  Curt Jeffers (Border North Marketing)

President Sherry Lindner called the regular meeting of the Library Board of Trustees to order at 7:00 p.m.

A motion was made to accept the corrected minutes of the November 16, 2009 regular Library Board meeting as written.

Motion:  Mary Lynn Gerlach

Second:  Mary Tretter

Motion carried.

 

              STANDING COMMITTEE REPORTS             

 

c. Building and Grounds

 

A mock-up picture of the new library sign was presented by Curt Jeffers of Border North Marketing.

 

A motion was made to approve the mock-up of the new library and award the job to Border North Marketing for the prices presented at the October meeting.

Motion:  Cheryn Sutton

Second:  Mary Lynn Gerlach

Motion carried.

 

It was stated that the light bulbs in the chandeliers need to be replaced.  Carolyn will look into getting the light bulbs.

 

              LIBRARY DIRECTOR’S REPORT

             

Christine announced that there was a grant available for an amount up to $75,000 for a period of two years. The application is due on January 15th.   A three person committee was formed to look into the grant and gather the appropriate information.  The committee consists of Christine Kamprath, Carolyn Bert, Cheryn Sutton and Mary Tretter.  The first meeting will be on Wednesday, at 1:00 p.m. in the Library office.

A MOTION WAS MADE TO RECESS THE REGULAR MEETING UNTIL TUESDAY, DECEMBER 30, 2009 AT 6:00 P.M.

Motion:  Mary Lynn Gerlach

Second:  Nancy Koopman

Motion carried.

 

The regular December board meeting recessed at 7:46 p.m.

 

 

STEELEVILLE AREA PUBLIC LIBRARY

(RECONVENED MEETING)

DECEMBER 30, 2009

PHYSICALLY PRESENT:  Carolyn Bert, Sherry Lindner, Cheryn Sutton, Mary Tretter

ABSENT:  Mary Lynn Gerlach, Nancy Koopman, Archie Wydeck

STAFF PRESENT:  Christine Kamprath

President Sherry Lindner called the reconvened meeting of the Library Board of Trustees to order at 6:03 p.m.

VISITORS:  None

CORRESPONDENCE/COMMUNICATIONS

Thank you notes from the staff for Christmas gifts were passed around.

STANDING COMMITTEE REPORTS

a.               Finance

The $1200 energy assistance grant from Ameren IP began to show up on the December bill.  The December bill was 0.

 

b.               Library Policy

 

None

 

c.                Building and Grounds

It had been reported by Bob Ramsey (he had provided the expertise for the floors before we moved into the building) that the vinyl floors were in need of stripping and waxing.  The Building and Grounds committee will research this job and make recommendations in an upcoming meeting.

Cheryn purchased new lights for the Christmas tree and recommended that we try to find the problem before the tree is stored for the year.  The issue was tabled.

The members will take down the Christmas tree on Sunday, January 3 at 1:00 p.m.

d.              Public Relations

The Christmas Santa pictures have been distributed.  A library Santa will be reconsidered for next year because of the poor attendance. 

Carolyn will look into the date for the City yard sale.  The library may participate this year to get rid of weeded books and old equipment.

e.              Technology

Shawnee Library System will no longer be paying for the labor for Lazerware.  The library had a choice to enter into a contract with Shawnee for labor by Lazerware containing three possible options of expense.

 

A motion was made to enter into a contract with the Shawnee Library System for Lazerware labor on 16 computers at the cost of $100 each for one year.

Motion:  Carolyn Bert

Second:  Mary Tretter

Motion carried.

 

f.                  Personnel

Closed Session

 

 

FINANCIAL REPORT

A motion was made to accept the Treasurer’s Report as presented.

Motion:  Cheryn Sutton

Second:  Mary Tretter

Motion carried.

 

The 2009 installment for the building has been paid to the city.

 

BILLS

A motion was made to approve the December bills for payment.

Motion:  Mary Tretter

Second:  Carolyn Bert

Motion carried.

 

LIBRARY DIRECTOR’ REPORT              

 

There will be a Webinar on the BTOP grant for computer literacy on Thursday, January 7th.  Carolyn Bert and Mary Tretter will attend with Christine.

 

Christine met with the High School teachers during their School Improvement Day on December 4th.

 

The Library will be open at 8:00 a.m. for high school students and will be staffed by rearranging hours of the present staff.

 

Valerie Bohnert will staff any other hours needed by the high school.

 

Christine met with Lois Alms, the grade school librarian, Carol Mayer, 2nd grade teacher and Kim Schank from Evansville and current homeschooler.

 

Christine is shifting her hours to 8:30 -4:30.

 

Capital Needs Assessment Survey has been sent to the state.

 

A motion was made inside the regular meeting to go into closed session at 7:41 p.m.

Motion:  Carolyn Bert

Second:  Cheryn Sutton

Motion carried.

 

Roll Call Vote:

Carolyn Bert – Aye

Sherry Lindner – Aye

Cheryn Sutton – Aye

Mary Tretter – Aye

 

Members exited closed session at 8:02 p.m.

 

The board agreed that after staff evaluation, salaries would be adjusted if needed.

 

 

Old Business

 

none

 

New Business

 

none

 

A motion was made for adjournment.

Motion:  Carolyn Bert

Second:  Cheryn Sutton

Motion carried.

 

The reconvened meeting was adjourned at 8:47 p.m.

 

 

Respectfully submitted,

 

 

 

Mary Tretter

Secretary