MINUTES

STEELEVILLE AREA PUBLIC LIBRARY DISTRICT

November 16, 2009

PHYSICALLY PRESENT:  Carolyn Bert, Mary Lynn Gerlach, Nancy Koopman, Sherry                                            Lindner, Cheryn Sutton, Mary Tretter, Archie Wydeck                                                           

ABSENT: None

STAFF PRESENT: Christine Kamprath

President Sherry Lindner called the regular meeting of the Library Board of Trustees to order at 7:01 p.m.

Corrections to the October 19, 2009 minutes are as follows:  on page 2, Section d., should read “Christine Kamprath” instead of Cheryn Sutton; on page 5, Library Director’s Report, item # 13, should read “Thompson” to replace “?”.

A motion was made to accept the corrected minutes of the October 19, 2009 regular Library Board meeting as written.

Motion:  Mary Tretter

Second:  Archie Wydeck

Motion carried.

VISITORS

Curt Jeffers (7:30p.m.)  Please see the discussion under Building and Grounds.

CORRESPONDENCE/COMMUNICATIONS

None

STANDING COMMITTEE REPORTS

1. Finance

Carolyn Bert has attended the first of two training sessions for the E-rate discount.  She reported that Form 470 has been completed.

The tax levy amount has been reported to be $81,147.00.

A motion was made to pass Ordinance 2009-2 for the levy of taxes for the fiscal year beginning July 1, 2009 and ending June 30, 2010.

Motion:  Carolyn Bert

Second:  Mary Lynn Gerlach

Motion carried.

Roll Call Vote

Carolyn Bert - Aye

Mary Lynn Gerlach – Aye

Nancy Koopman – Aye

Sherry Lindner – Aye

Cheryn Sutton – Aye

Mary Tretter – Aye

Archie Wydeck – Aye

2. Library Policy

None

3.  Building and Grounds

Regarding the lights for the sign and the flag, the school district owns the light that we would like to hook into for the power feed, but the city pays for the power. Archie will talk to Stephanie Mulholland about hooking onto the light.

Mevert  Architects (Earl) gave several options about how to cure the library heating problem.  The changes in the dampering have been successful to this point.

Curt Jeffers presented several samples on possible sign designs.  The sign will be considerably less than the previous company’s cost but does not include installation.

4x6 – Single-sided $400 Double-sided $575

4x8 – Single-sided $500 Double-sided $675

This is a 5-year vinyl sign that should hold the color for 3½  years. No installation is included and the sign can be done in just a couple of days.

The board will discuss the presentation and decide at the next meeting.

4. Public Relations

On Saturday, December 12^th, Santa will be at the Library from 10:00 a.m. until 12:00 p.m. All trustees were invited to help that morning.  The advertising for Santa’s arrival will be taken care of by the Public Relations committee.

5. Technology

A letter was sent to Ray Maynard, who is the student taking care of our website, about changes that need to be done on the website. 

6. Personnel

The Personnel Committee and Christine will be working on a new vacation policy in the coming weeks. 

Library employees will be taking the CPR refresher course soon.

FINANCIAL REPORT

A motion was made to accept the Treasurer’s Report as presented.

Motion:  Mary Tretter

Second:  Mary Lynn Gerlach

Motion carried.

BILLS

A motion was made to approve the October bills for payment.

Motion:  Mary Tretter

Second:  Archie Wydeck

Motion carried.

LIBRARY DIRECTOR’  REPORT  

October 2009 Items for Discussion at 16 November 2009 Board Meeting

1. Newborn Notices

Oct 2 - Note to David and Jami Zimmer celebrating Jordan

Oct 20 - Gave gook to James Easton, 6 weeks old

Oct 20 - Note to Ron and Michelle Coleman celebrating Aubrey

Oct 27 - Note to Rodney and Rebecca Rubach celebrating twins, Brevan & Lenlee

2. Family Reading Night is Nov 19. Carolyn has assembled treats for goody bags. We also ordered 500 bookmarks, designed after the theme of Lincoln’s bicentennial. Need help putting bags together.

3. Genealogy meetings (and other meetings that last beyond working hours):  policy on how to staff and pay for them.

4. Mentoring issues; who should our contact be? … Christine will talk to Jennifer Hagel

5. Pocket calendars for board members were distributed

6. Earl from Mevert met with Carolyn and Archie and I on November 5 about trying different settings on the thermostats to improve heating and AC in the Director’s office and Genealogy room.

7. Holiday hours:
   1. Can we close on Saturday November 28? … stay open if a staff member wants to work; otherwise close library

Discussion:  This is already on the Holiday Schedule.

2. Can we close early on Thursday December 31? Recommend 3pm.

Discussion:  This is also on the Holiday Schedule.

8. Changes still needed on website (Carolyn sent letter November 2)

9. We posted swine flu prevention practices
   1. Wash your hands
   2. Sneeze and cough into your elbow
   3. Stay home when you’re sick

10. We are rescheduling to accommodate staff health issues,

12. Carolyn Bert & Betty Qualls attended an OCLC Connection cataloging training session in Marion on October 29.

13. Sherry Herzog of the Evansville Library took 8-9 boxes of books that had been unsold at the Oktoberfest sale.

Old Business

The items for auction are now gathered and ready.

New Business

A motion was made that Christmas bonuses will be the same as last year.

Motion: Mary Lynn Gerlach

Second:  Carolyn Bert

Motion carried.

A motion was made to accept the Holiday and Meeting Schedules for 2010.

Motion:  Archie Wydeck

Second:  Cheryn Sutton

Motion carried.

A motion was made for adjournment.

Motion:  Archie Wydeck

Second:  Cheryn Sutton

Motion carried.

The meeting was adjourned at 9:40 p.m.

Respectfully submitted,

Mary Tretter

Secretary